Initially this relief was not available if the taxpayer had debt forgiveness under the Cares Act for certain loans under the Small Business Acts as addressed by the CARES Act (PPP loans). However, in June 2020 the Paycheck Protection Program Flexibility Act ("PPPF) was signed into law and employers can now take advantage of this payroll deferral provision.
Generally, the IRS imposes penalties for any failure to deposit amounts as required by the Internal Revenue Code, unless there is reasonable cause and not due to willful neglect. This has been relaxed and if all the deposits for applicable employment taxes are made by the applicable date, the employer will be treated as having timely made the deposits of these taxes that were required to be made during this deferral period. This deferral period is defined as the period beginning on March 20, 2020 and ending before January 1, 2021.
For Self-Employed taxpayers, the payment of 50% of these payroll taxes won't be due before their individual returns are required to be filed.
IRS has explained that the deferral of the Social Security tax was to be made by reducing the required deposits or payments for a calendar quarter. The reduction did not need to be applied evenly during the return period. The IRS notes that while the Electronic Funds Transfer Payment System (EFTPS) requires an employer to identify deposits by tax subcategory (i.e., social security tax, Medicare tax, income tax withholding), they will not use this information in regards to the deferral. Employers that qualify for credits against the employer's share of Social Security tax for paid sick leave, paid family leave, or employee retention credit, may leave the tax subcategory amounts blank on the worksheet.
The payroll forms were not revised in time for the first quarter reporting and employers were advised to report first quarter activity related to the COVID-19 credits and the deferral of employment tax on the revised version of the payroll forms released for use in the subsequent quarters.
Unfortunately, employers that fall under the $100,000 next-day deposit rules still applies, however, the deposit may be reduced by the deferred portion of the employer's Social Security tax.
The IRS stated that it intends to issue reminder notices to employers before each applicable due date reflecting the total amount of deferred taxes and the payment due dates. Form 941 (quarterly payroll tax form) filers will receive four reminder notices if they defer for all 4 quarters stating what the deferred amounts are due in 2021 and 2022.
Unfortunately, if an employer made tax deposits in full, the employer cannot claim a refund or credit on its Form 941 for a deferral. However, to the extent the employer did not reduce the deposits for credits claimed on Form 941 for other related COVID-19 related payroll credits, the employer may receive a refund of Social Security tax already deposited. Employers may not file an amended Form 941 to claim a refund or credit when the employer paid the employer's share of Social Security tax during the payroll tax deferral period including the first quarter of 2020.
Some of the decision about the deferral had to have been made during 2020 while completing your quarterly payroll tax returns. Payroll companies should have been able to help determine the amounts that could have been deferred and when the payments would have to be made. However, you may want to discuss with your tax advisor regarding the timing of the deductibility of these expenses, particularly with the Consolidated Appropriations Act signed in the end of December, 2020 regarding the deductibility of the expenses used with the PPP money.
In other payroll related guidance, included in a memorandum issued by the President in August, 2020, employers were allowed to let employee's defer their share of the FICA payroll taxes from September 1, 2020 through December 31, 2020 and repay these amounts ratably from January 1, 2021 through April 31, 2021. The Consolidated Appropriations Act signed in late December 2020 extended the payback period of these taxes through December 31, 2021.

